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ADMINISTRATIVE ASSISTANT
Administrative Assistant (Markham) We seek an experienced Administrative Assistant to support 2 managers in Markham. One is the Manager of Standards and Compliance, the other is the Manager of Facilities and Maintenance.
Position will include
· Typing correspondence including letters, emails, reports and various other documents · Making appointments and managing the calendars for both Managers in Outlook · Travel arrangements and Expense reports · Creating Excel spreadsheets utilizing an array of advanced formulas and features · Maintaining legal documentation for Compliance and Standards · Able to work with trades regarding Facilities and Maintenance team · Providing backup to the reception desk.
Requirements · Two to three (2-3) years of directly related experience · A good working knowledge of Microsoft Word, Excel and Outlook · The ability to multi-task and work independently or within a team · Be courteous, professional and show initiative. |
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Worth in the Workplace |
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Worth Personnel Group |
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Worth in the Workplace |
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ADMINISTRATIVE ASSISTANT—FRONT DESK RECEPTION
Our client, a manufacturing company in Toronto West, requires a professional individual to be the first impression their customers receive, both in person and on the phone.
Primary Functions · Will provide front office support and customer service to clients, customers and internal staff · Assist Human Resources with pre-employment packets · Assist Human Resources with staff orientation packages, payroll information, maintaining updated information · Calculate and submit accurate timecards for hourly and/or temporary staff · Processing of Payroll cheques (preparation for mailing) · Maintaining up to date direct deposit information for staff · Update and enter information in PeopleSoft regarding personal information updates · Maintain, organize and order office supplies · Provide support to internal and external employees as required
Qualifications · Must have excellent communication skills, (both oral and written) and a professional demeanor · Ability to multi-task, and establish priorities · Proficient with Word, Excel and Outlook · PeopleSoft experience an asset |
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EXECUTIVE ASSISTANT
TORONTO (on subway line) Executive Assistant to act as support to an Executive Team of 3
PRIMARY FUNCTIONS · Act as a liaison to the Executive team, ensuring accessibility to required information · Coordinate calendars, activities, initiate meeting requests, confirm meetings, arrange boardroom facilities as required for Executive members · Prepare and distribute agendas, minutes and updates regarding department activities · Prepare expense reports and written correspondence including letters, memos etc · Screen incoming calls and respond independently · Will contribute to operational effectiveness by identifying issues, providing information and recommend options, courses of action and implementing corrective action · Oversee and enforce adherence to organizational standards · Able to handle high volume of incoming inquiries via mail, telephone and email
QUALIFICATIONS · Must have excellent communication skills, both written and verbal · Proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) · Excellent telephone and email etiquette · Ability to manage multiple tasks |
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RECEPTIONIST
Receptionist (Toronto) Our client is a large manufacturing company in the GTA.
Duties · Responsible to answer all incoming calls courteously · Direct calls as appropriate, taking messages when necessary · Ensuring the phones are covered at all times · Coordinating conference calls as required · Greeting visitors in main reception area · Monitoring incoming and outgoing faxes and mail, distributing faxes and mail · Typing memos, letters and reports · Maintaining files, office supplies · Photocopying and faxing, couriers
Requirements · Previous reception experience on busy board a must · Prefer professional reception training · Excellent communication skills (oral and written) · Detail oriented with excellent time management sills · Proficient in Word and Excel |
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EXECUTIVE ADMINISTRATOR
EXECUTIVE ADMINISTRATOR TO PRESIDENT Our client, a niche financial investment firm requires an individual with related experience to perform administrative functions. The position reports to the President, and requires exceptional customer service skills to nurture high profile client base. Small office environment favors individual able to work independently and as part of the team.
RESPONSIBILITIES INCLUDE · Prepare proposals, presentations, business correspondence with minimal supervision · Able to prepare marketing materials for client presentations (Powerpoint, Excel, Word) · Maintain and update filing, inventory, mailing and database system. · Will offer professional and knowledgeable support to high profile client base · Prepare client files prior to client appointments. · Typing financial plans for clientele. · Receive and register written material. · Type or input correspondence, reports and other documents. · Perform general clerical duties such as filing, photocopy and collate documents. · Open, sort and route incoming mail; prepare outgoing mail. · Event and meeting planning and coordination. · Travel Arrangements · Primary back-up for Reception Desk
· Minimum 3 years administrative experience. · Able to multitask in a fast paced work environment. · Self-directed and motivated, with strong customer service skill · Type (50 - 60 wpm) and proofread correspondence, forms and other documents. · Must be professional, methodical and detail oriented · Have an expert knowledge of MS Office - Word, Excel and PowerPoint. · Posses an enthusiastic and friendly demeanor · Enjoy being pro-active and seeking out work. · Fluent in English (Spoken, Read and Written).
· Experience in life insurance or financial firm an asset · Preference given to candidates with knowledge of financial products (funds, investments, mortgages, life insurance, annuities) |
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EXECUTIVE ASSISTANT Maternity Leave Contract
Our client, located in the Don Mills and York Mills area, currently seek an Executive Assistant for a 14 month (approximate) maternity leave assignment. This position will provide senior level support to the company’s President and CEO and the Senior Management team, including 4 VP’s. The successful candidate will be placed on our client’s payroll system, and will be entitled to a benefits package at 3 months. MAJOR RESPONSIBILITIES · Provides administrative support to the President and 4 Vice Presidents · Coordinates the President's schedule as needed; Prepares confidential correspondence for the President · Coordinates calendar and schedule management, external and internal meetings and conference calls · Administrative coordination of corporate and executive meetings, including all logistics, gathering and distributing all related materials, agendas and packages. · Will transcribe minutes of each of the above meetings in an accurate and timely fashion. · Coordinates all travel and accommodation arrangements for staff. · Plans, organizes and coordinates functions and special events. · Reviews monthly invoices to ensure accuracy. · Tracks attendance for staff reporting to President and Vice Presidents Prepares correspondence and distributes documents, letters and memos electronically. · Maintains corporate records and information on office management activities such as plant maintenance, cleaning company, etc. · Ensures that all administrative department files are kept up-to-date. · Organizes set-up for internal and external meetings ensuring all requirements are met, such as catering, audio-visual equipment, presentation tools. · Creates and manages executive reports, budgets and presentations. · Makes routine decisions, prioritizes workload and responds to requests by referring unusual situations to the appropriate senior manager. · Oversees all aspects of general office administration. · Will oversee the Receptionist, and troubleshoot situations as required · Will participate in development of annual departmental budget on a project basis · Performs other tasks as assigned by management
SKILLS · Post-secondary completion (University or College) with minimum of three years' related experience or equivalent combination of education and experience · Knowledge of MS Office (Outlook, Word and Excel) · Familiarity in an environment requiring absolute discretion and mature judgment. · Personal maturity and a professional, polished presentation. · Exceptional multi-tasking, planning, interpersonal and organizational skills. · Good communication skills to deal effectively with all levels of staff within the company, as well as inquiries from clients and suppliers, attend meetings, provide information and manage office services. · Analytical thinking skills required to break down simple and complex issues to plan meetings and obtain cooperation from clients/customers.
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ADMINISTRATIVE ASSISTANT—RECEPTIONIST Experience in Association and/or Not for Profit firms
Our client, a professional association, requires a motivated individual to assist with the administration of its day to day operations. The successful candidate will have strong organizational and administrative skills, acquired working in a membership organization or similar setting dealing with stakeholders and clients.
The successful candidate will be a self-starter and able to handle multiple tasks and priorities with little supervision. The individual must possess a high level of maturity, professional integrity and honesty, with the ability to perform under pressure, while exercising diplomacy, tact and discretion in all matters. Strong interpersonal and administrative skills are essential.
RESPONSIBILITIES · Provide administrative support to office operations and association activities including document management and office filing; · Reception and switchboard duties; · Coordinate and organise meetings including scheduling, notification and preparation of meeting materials; · Assist with the organization and promotion of events, seminars and workshops including registration, logistics and invoicing · Assist with the preparation and distribution of association publications and documents; · Coordinate communications between the association and its members and volunteers; · Maintain current membership records and update association database as required; · Respond to external enquiries from both stakeholders and the public; · Other duties as required.
QUALIFICATIONS AND PROFESSIONAL ATTRIBUTES · Excellent organizational and problem-solving skills · Superior interpersonal and communication skills · Strong business writing skills · High motivation and ability to work with minimal supervision · Ability to prioritize responsibilities and workflow; · Ability to cope under pressure with multiple objectives and deadlines · Ability to deal with confidential matters, using diplomacy, tact and discretion · Advanced Microsoft Office Suite skills including Excel, Word, Outlook and Power Point; · Proficiency with Adobe Acrobat; and · Previous experience with volunteer boards and committees.
EDUCATION AND EXPERIENCE · Post-secondary education in a relevant field · 3 years of experience in a similar role · Association or not-for-profit experience an asset. |
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EXECUTIVE ADMINISTRATIVE ASSISTANT for Toronto Law firm
Our client is one of Canada's leading business law firms with over 500 lawyers in five offices across Canada. Their prestigious downtown Toronto location is currently seeking an Executive/Administrative Assistant to support the Administrative Services Department.
Reporting to the Director of Administrative Services, the successful candidate will be responsible for providing a variety of administrative and document generation/revision technical support functions for one or more individuals, as well as for a team. This is an excellent opportunity for an individual who is looking for challenging work and responsibility, and who enjoys working in a fast-paced, vibrant environment. This individual must be a customer service oriented and resourceful professional.
Skills/Knowledge Experience Required: · A minimum of 4 years’ experience as an administrative assistant (legal experience an asset) · Excellent oral and written communication skills · Excellent inter-personal and customer service skills · Must enjoy working in a team environment · Strong organizational skills with an ability to prioritize and multi-task in a fast paced environment and adapt to changing priorities · Excellent attention to detail and follow-up skills · Diplomacy and discretion · Accuracy in grammar, spelling, proof-reading and punctuation · Proven above-average technical skills, including Microsoft Office skills (Word 2003, PowerPoint, Outlook & Excel) |
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Please submit your resume (in Word format) as an attachment, with the title of the position in the subject line to resumes@worthpersonnel.com. We ask you to provide your salary expectations in the body of your email.
We thank all candidates for their interest, however are only able to reply to those qualified for the opportunity. |
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ADMINISTRATIVE AND CLERICAL POSITIONS Details of positions listed below Administrative Assistant Administrative Assistant—Front Desk Reception Receptionist Executive Administrator Executive Assistant Executive Assistant—Maternity Leave Administrative Assistant—Reception Executive Administrative Assistant—Law Firm
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